Accounts Payable Specialist
- SW Portland
- Onsite with flexibility
- Education
- 20-30 hours with FULL BENEFITS
What you should know: Mulberry is the proud partner of our longtime client, a private school in SW Portland, to identify an Accounts Payable Specialist to be a part of a well-established and collaborative team. This is a direct hire, opportunity working 4-6 hours daily offering full benefits.
The AP Specialist ensures timely payments and positive relationships with the vendors providing services and supplies. The AP specialist provides input into the financial operations of the School to support its financial health and stability. This position works with employees across departments/divisions and with the HR Office. The successful AP specialist will be tech savvy, responsive, organized, and interculturally competent.
This is a rare find and our client is ready to hire immediately before the start of the new school year. You will enjoy working on a beautiful, lively and diverse campus with students ranging from PreK-12th grade and even be treated to daily lunch.
A day in the life:
- Process all non-payroll expenditures in a timely and accurate manner including all transactions involving AP checks and employee/parent reimbursements, credit cards, and petty cash.
- Manage credit card program: collect, verify and create journal entries for credit card transactions monthly, resolve any issues that may arise.
- Function an integral member of the Business Office team, supporting colleagues in various tasks and processes.
- Distribute unpaid invoices to departments for approval.
- Review returned invoices for proper approval, account distribution and payment information.
- Generate checks for payment on a weekly basis
- Enter data for processing in bank and ACH payments. Supply reports for approval. Investigate disputed bills or invoices
- Maintain petty cash box; provide reimbursements
- Coordinate invoices with AR Specialist to properly bill student accounts.
- Assist Controller & Director of Finance with year-end audit, collecting information related to accounts payable.
- Keep current vendors updated for W-9’s and 1099’s; Issue 1099s.
- Monitor daily positive pay; issue stop payments, request copies of checks as needed
- Complete vendor credit request forms.
Your areas of knowledge and expertise:
- Three years of accounts payable experience
- General digital literacy, intermediate to advanced MS excel and Word, Google Suite, accounting system experience, flexibility to adapt and learn as digital tools evolve
- Experience with Blackbaud’s Financial Edge or similar accounting system is preferred
- AA degree in accounting or business is preferred
- Display intercultural competence, ability to interact appropriately with persons of all backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion
- Flexible, problem solving, service orientation
- Organizational skills, ability to prioritize and juggle deadlines as needed
Compensation and Benefits: Competitive pay DOE and benefit eligibility the first of the month following date of hire. Benefits include medical, dental, vision, dental, 403(b) with up to 7.5% employer match, FSA, life, AD&D, LTD, global travel services, pet insurance, holiday pay and paid time off. Oh, and daily free lunch!
Must be able to pass a criminal background check upon accepted offer of employment.
Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!
