Office Coordinator
- Temp-to-hire
- Downtown SW Portland, OR
- Hybrid (3-4 days onsite, 1-2 days remote)
- Energy
What you should know: Mulberry has teamed up with a well-established local energy company, employing over 200 people, to hire an Office Coordinator. This organization is known for its strong employee retention and a culture that promotes from within. In fact, their current Chief of Staff and several other key leaders began in this exact role. The ideal candidate for this position is highly organized, personable, professional, and an excellent communicator.
A day in the life:
- Serve as first point of contact at the front of the office by greeting and properly directing office visitors, answering office phones, screening calls, and distributing messages.
- Coordinate mail, shipping, and deliveries including sorting and distributing incoming mail, assisting with outbound shipments, and maintaining shipping log to track costs.
- Work with Facilities to oversee employee parking/transportation, building access and security, and ensuring policies related to security and parking are communicated and enforced.
- Support Facilities in coordinating maintenance, repair, and other services as needed for Portland office.
- Lead the Office Coordinator group to ensure all physical office locations are aware of and satisfying their facility, operations, and safety needs.
- Oversee all aspects of the Portland office and common areas, including daily maintenance/upkeep, supply choices and ordering, and vendor relationships.
- Maintains common areas including kitchen/employee break area and conference rooms.
- Mentor interns by providing support, training, mentorship, and feedback on their work.
- Provide general administrative support for various departments and programs.
- Maintain, administer and update digital resources such as SharePoint Online, communication channels, and business flows utilizing Microsoft Office and branding.
- Provide general administrative support for various departments and programs including Human Resources, Travel/Events and HelpDesk.
- Coordinate internal events, meetings, and company parties, including maintaining Outlook calendars, room availability, and catering.
Your areas of knowledge and expertise:
- High school diploma (required), associate or bachelor’s degree (preferred), or demonstrated equivalent work experience
- 2+ years of experience working in an administrative role in a professional office environment
- Skilled at working proactively, independently and as part of a team
- Experience working with people at a variety of levels within an organization
- Experience working on multiple projects and tasks with differing levels of urgency and a variety of timelines
Compensation and Benefits: $50,000 – $55,000 annually with strong benefits.
Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!
