Onboarding & Engagement Specialist
- Fulltime, Limited Duration Hire 5-6 months
- Hillsboro, OR
- Onsite
- Healthcare
What you should know:
Mulberry is proud to partner exclusively with a highly respected, mid-sized healthcare organization in Hillsboro, OR, known for its intimate and mission-driven culture. We’re seeking an Onboarding & Engagement Specialist to join their HR and Talent Acquisition team for the next five to six months. This is a fulltime, fully benefited limited duration hire. You will be the first point of contact for all newly hired employees providing red carpet, concierge style of customer service. This is an immediate and high priority need, and our client is engaged and ready to meet qualified candidates.
A day in the life:
- Coordinates, monitors and communicates information related to scheduling new hires for their pre-employment health/drug screens and orientation sessions.
- Enters data into the HRIS database and applicant tracking system and prepares new employee personnel files and orientation information packets.
- Responsible for gathering all new hire documents, I-9’s, W-4’s, direct deposit, background check clearances, other related personnel forms, verifies I-9’s via the federal E-Verify process, and creates new hires’ security ID badges.
- Monitors and communicates progression of applicants through the new-hire process to hiring managers, including criminal history check, OIG/GSA (Fraud Prevention and Detection), health/drug screening, new-hire paperwork completion, orientation sessions scheduling, etc.
- Collects and ensures documentation of requirements on new hires’ job descriptions such as licenses, certifications, education degrees, etc.
- Coordinates the new hire onboarding & orientation survey process and generates reports and suggestions for improvement related to that data to help enhance the hiring and onboarding experience.
- Creates and monitors all job templates in the applicant tracking system.
- Completes verification of new hire I-9 forms and ensures I-9 binders are accurate and complete through on-going audits.
- Partners with the other Talent Acquisition team members in hosting and facilitating the HR Welcome on new hire’s first day.
- Provides basic office support, distributing mail, ordering supplies, office work orders, paying invoices and other miscellaneous tasks.
Your areas of knowledge, expertise and ability:
- 1+ years of experience as an HR or Onboarding Coordinator familiar with legally compliant onboarding documents and processes
- 2+ years of administrative coordinator or customer service experience
- Healthcare experience preferred
- Accurate data entry and able to work with manual processes
- Able to maintain confidential records
Compensation and Benefits: $27-34/HR plus comprehensive benefits for medical, dental, vision, mental health and more. Commitment to your wellness and wellbeing. Free and convenient onsite parking, access to Bikepark Facility, onsite cafeteria and coffee house, wellness lounge and access to MAX and public transportation.
Successful completion of background check, references and healthcare screenings required for selected candidate.
Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!
