Office Coordinator
- Contract-to-hire (3+ months on contract)
- Beaverton, OR
- On-Site (8AM-5PM)
- Financial Services
What you should know: Mulberry has partnered with a local and reputable financial services organization to hire an Office Coordinator! In this role, you’ll be the go-to person for ensuring smooth office operations and delivering exceptional client experiences. You’ll manage front desk responsibilities, coordinate meetings, and support administrative functions that keep the team running efficiently. This is a unique opportunity to join an organization deeply rooted in the community and committed to making a positive impact through its services. The ideal candidate brings strong organizational skills, a proactive mindset, and a passion for creating a welcoming and professional environment.
A day in the life:
- Greet clients and visitors professionally and maintain a welcoming environment.
- Answer and route incoming calls promptly and courteously.
- Manage meeting room scheduling and ensure spaces are prepared for client meetings.
- Coordinate refreshments and meeting materials as needed.
- Handle incoming and outgoing mail, packages, and courier services.
- Maintain office supplies inventory and place orders when necessary.
- Oversee office equipment maintenance and coordinate with vendors for repairs.
- Ensure compliance with firm policies and regulatory requirements for client-facing areas.
- Keep accurate records of office expenses and vendor contracts.
- Organize internal meetings, team events, and client seminars.
- Prepare agendas, presentations, and meeting materials when required.
- Manage visitor sign-in and security protocols.
- Maintain confidentiality of client and firm information.
- Uphold a polished, professional image aligned with financial services standards.
- Provide exceptional customer service and proactive problem-solving.
Your areas of knowledge and expertise:
- 2-3+ years in administrative roles in professional services
- Warm, welcoming, personable, and a strong communicator
- Service mindset, strong judgement and able to handle sensitive situations with diplomacy and confidentiality
Compensation and Benefits: $55,000 – $60,000+ annually plus strong benefits!
Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!
