HR Assistant
- Contract-to-hire (3+ months on contract)
- The Dalles, OR
- On-site (8:30AM-5PM)
- Non-Profit
What you should know: Mulberry has partnered with a non-profit to hire an HR Assistant. You will report to the Director of HR but work closely with their HR Generalist and Talent Acquisition Partner. The ideal candidate has a great attention to detail, strong communication and organizational skills, and is able to handle confidential information.
A day in the life:
- Serve as first point of contact in the HR department; assist Agency workers and respond to general public requests as directed; refer issues outside of the scope of position to appropriate HR staff.
- Maintain personnel files, assuring documents are filed in a timely manner. Ensure compliance with state and federal laws; create and maintain volunteer/intern records.
- Monitor and track employee performance evaluations; prepare and process personnel action forms and documentation related to changes in employee status and pay.
- Manage and organize the HR email inbox; respond to HR-related inquiries from staff and leadership in alignment with policy and/or laws where applicable; use discretion to determine when requests need to be escalated to other HR staff.
- Update and maintain information in HR databases; ensure that information is current and accurate.
- Prepare, update, and maintain a variety of HR-related reports, data, and documentation in compliance with Agency, Union, and state/federal guidelines.
- Monitor and verify staff certification, licensure, and education; notify staff of expiration and renewal requirements
- Participate and/or assist in the development of special projects as assigned.
- Compose job postings and other recruitment materials as directed.
- Receive and screen applications as assigned.
- Schedule and coordinate interviews.
- Conduct reference checks, and prepare offer letters as directed.
Ensure that employment materials have been received and other pre-employment functions (e.g. degree verification, drug screening, criminal background checks, driving records) are initiated and/or completed. - Facilitate new-hire orientation in collaboration with various department leaders.
- Track new hire-specific training and paperwork requirements and ensure timely and accurate completion as it relates to laws and compliance standards.
- Create personnel files for new employees.
- Update insurance administrator with new employee enrollment information.
- Ensure that new, eligible employees have enrolled in health and optional insurance benefit systems in the allotted time upon hire.
- Reconcile invoices for HR expenses.
Your areas of knowledge and expertise:
- 1+ year of administrative experience required; 1+ year of HR experience preferred
- HS Diploma equivalent required; higher education a plus
- Experience in MS Office
- Must be highly organized, able to work independently, multi-task, prioritize, and be a strong communicator
Compensation and Benefits: $24-27/HR with access to benefits via Mulberry’s employer of record partner.
Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!
