Office, Payroll, Benefits Administrator

Office, Payroll, and Benefits Administrator – Westside Portland

Mulberry Talent Partners has joined with our client, an established healthcare organization, to identify an Office, Payroll, and Benefits Administrator for their team. Our client is located in the West-Haven Sylvan neighborhood of Portland with free parking and easy access to Highway 26. This direct-hire opportunity offers medical, dental, and vision insurance, flexible spending account, generous PTO, career development opportunities, and a 401(k) plan.

In this robust role, you will support the operations and administrative tasks for our client’s two thriving Portland offices. The ideal candidate will be highly motivated with the ability to work independently and efficiently. This role also requires a deep knowledge of payroll, bookkeeping, and benefits administration.

Responsibilities at a glance:

  • Serve as the main point of contact for all employees and vendors
  • Collaborate with HR and Ops teams to ensure all day-to-day operational and administrative needs are met
  • Bring a customer-centric mindset to welcome and greet all visitors at our front desk including patients, interviewees, and employees
  • Manage all food deliveries/vendor relationships to ensure the kitchen is stocked and organized
  • Coordinate corporate lunches and company events
  • Assist the C.O.O. and Medical Director with administrative tasks and projects including meeting and material preparation
  • Maintain and ensure privacy of all corporate documentation including contracts, leases, business insurance and malpractice
  • Assist HR with on-boarding/off-boarding all employees, including explanation of benefits and benefits enrollment
  • Process payroll, which includes time off approvals and tracking, garnishment administration, and timecard management
  • Input staff changes such as 401K, benefits, wages, and titles
  • Administer and manage benefit plan enrollment for new employees and at open enrollment
  • Answer employees’ benefit questions, resolve problems related to access to or payment of benefits and orient newly eligible employees
  • Maintain employee benefits data in HRIS
  • Manage benefit invoices and applicable medical expense reimbursements
  • Review and maintain physician paid time off requests and update calendars

What we’re looking for:

  • Bachelor’s degree preferred
  • 2-4 years of related experience in office management, payroll, and benefits
  • 1-2 years of leadership experience is strongly preferred
  • Advanced proficiency in Microsoft Suite (Word, Excel, Outlook) is required
  • Prior experience with People Pro and QuickBooks is preferred